Privacy Policy of Jenil Association

1. Scope of This Privacy Policy

This policy applies to:
– All users who access or use the Jenil Association website and services
– Clients, legal professionals, accountants, vendors, students, and educational institutions we engage with
– Any third parties involved in the processing of personal data on our behalf

Our services include:
– Facilitating communication and services between clients and advocates for legal matters
– Offering accounting and financial services involving clients and certified accountants or accounting vendors
– Delivering educational services to students and collaborating with educational institutions

2. Types of Personal Data We Collect

1. a) Legal Services Data:
   – Full names, addresses, phone numbers, and email addresses of clients and advocates
   – Case files, legal documents, contracts, affidavits, and sensitive personal information
   – Communication history between client and advocate (voice, text, email, or chat)
   
   b) Accounting Services Data:
   – Financial records, tax filings, PAN/GST numbers, income statements, and invoices
   – KYC documents and identification proofs
   – Accountant/vendor firm details, professional certifications, service agreements
   
   c) Educational Services Data:
   – Student names, birthdates, identity documents, academic records, and certificates
   – Institution information including accreditations, faculty credentials, and enrollment lists
   – Contact information for students and institutional representatives
   
   d) Website and Usage Data:
   – IP addresses, browser type, operating system, device information
   – Website usage patterns, referral URLs, session duration
   – Cookies, tracking pixels, and analytics data

3. Lawful Basis for Data Collection and Processing

We only collect and process data where we have a lawful basis, including:
– Consent
– Contractual Necessity
– Legal Obligations
– Legitimate Interest
– Vital Interests
– Public Interest or Official Authority

4. Purpose of Data Collection and Use

We collect and use personal data for various purposes including legal case management, financial recordkeeping, educational documentation, internal analysis, and compliance with regulations.

5. Data Protection and Security Measures

Jenil Association implements strong security measures such as encryption, access control, authentication, data backups, and non-disclosure agreements to ensure the confidentiality, integrity, and availability of data.

6. Data Sharing and Disclosure

Data is only shared with authorized personnel, government authorities, and contracted vendors under strict confidentiality and legal agreements. International transfers comply with applicable laws.

7. Data Retention Policy

Data is retained only as long as necessary for service provision, legal obligations, and internal needs. Afterward, it is securely deleted or anonymized.

8. Rights of Data Subjects

Data subjects have rights under GDPR and Indian law including access, rectification, erasure, restriction, portability, objection, and consent withdrawal. Requests are addressed within 30 days.

9. Data Confidentiality Rules

Strict confidentiality rules are enforced to protect client, vendor, and student information. Unauthorized copying or distribution is prohibited.

10. Cookies and Analytics

Cookies are used to enhance user experience and gather anonymous usage data. Users may manage cookie preferences through browser settings.

11. Policy for Children and Minors

We do not knowingly collect data from individuals under 16 without proper consent. Such data is deleted upon discovery.

12. Changes to This Policy

This policy may be updated periodically. Significant changes will be communicated on the website or via email where appropriate.

13. Contact Information

Data Protection Officer
Jenil Association
Email: info@jenilassociation.com
Phone: +91 8866519168 / +351 934574318
Address: Rua Abreu Moreira 27, 2 Dto Barreiro, 2830-037